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Accounting Firm Meeting

Preparation

Context (email sent to Kaili)

  • Co-owner Leonnardo cc’d. Company: Minnova OÜ, preparing to onboard consulting clients from Jan 2026.
  • Want guidance on balancing salary/dividends, and using company expenses (home office, internet, energy, travel, VAT).
  • Considering enty.io but open to alternatives.

Questions to Ask (30 mins)

  1. Can you handle VAT filings, TSD/payroll, annual report, and dividend declarations?
  2. Pricing model and minimum contract term? Any extra fees for ad-hoc questions or monthly check-ins?
  3. What tools do you use, and how do we submit invoices/receipts?
  4. Can you connect to LHV and Wise bank? Or what’s the upload process?
  5. For USD/GBP or other non-EUR payments, should we collect via LHV or maintain a Wise multi-currency account?
  6. How should we issue invoices in non-EUR (conversion date/rate) and book FX gains/losses and bank fees? Any VAT quirks?
  7. How to balance salary vs dividends for tax efficiency, and can dividends be taken quarterly/biannually instead of only annually?
  8. Guidance on home office and mixed personal expenses (phone/internet/utilities): what’s deductible and what documentation is needed?
  9. Is registering for VAT below the €40k threshold good? What are the pros/cons of early registration vs waiting?

Outcomes